Sportzware Central - Clearances

Clearances/Transfers

A clearance (or transfer) is the process of moving a member from one club to another. There are three types of clearances: internal, inward and outward. Player clearance information can be entered into an association's Sportzware Central database, however the Sportzware Online Clearances system, which is part of the Online Membership database, is a more sophisticated module.

Internal Clearance: When a player transfers between two clubs within the same Association
Inward Clearance: When a player transfers in from a Club in another League
Outward Clearance: When a player transfers out to a Club in another League

Contents 1 Add a New Internal Clearance 2 Add a New Inward Clearance 3 Add a New Outward Clearance 4 Edit an Existing Clearance 5 Delete a Clearance 6 Archive a Clearance 7 Print a Clearance 8 Clearance Fields

Add a New Internal Clearance

1. From the Membership tab click on Clearances.
2. Click Add to bring up the 'Clearance Type' window.
3. Select Internal clearance and click Ok.
4. Select the player that the clearance involves by using the Search box.
5. Double-click on the player that is to be cleared.
6. Click on the Clearance Details tab.
7. Enter the details you want to record for the clearance. Note: The 'Destination club' and 'Reason' fields are both compulsory.
8. Click Ok to save the information, or Process to send an email or fax to the relevant clubs.

Add a New Inward Clearance

1. From the Membership tab click on Clearances.
2. Click Add to bring up the 'Clearance Type' window.
3. Select Inward clearance and click Ok.
4. Enter the name and any necessary contact details for the transferring player.
5. Click on the Clearance Details tab.
6. Enter the details you want to record for the clearance. Note: The 'Destination club' and 'Reason' fields are both compulsory.
7. Click Ok to save the information, or Process to send an email or fax to the relevant clubs.

Add a New Outward Clearance

1. From the Membership tab click on Clearances.
2. Click Add to bring up the 'Clearance Type' window.
3. Select Outward clearance and click Ok.
4. Select the player that the Clearance involves by using the Search box.
5. Double-click on the player that is to be cleared.
6. Click on the Clearance Details tab.
7. Enter the details you want to record for the clearance. Note: The 'League to' and 'Reason' fields are both compulsory.
8. Click Ok to save the information, Process to send an email or fax to the relevant clubs, or Cancel to close the window without saving any information.

Edit an Existing Clearance

1. From the Membership tab click on Clearances.
2. Find the Clearance you want to edit by using the search fields at the top right of the screen.
3. Select the clearance you want to edit.
4. Click Edit to bring up the 'Clearance Administration' window for that clearance.
5. Make the necessary changes to the clearance.
6. Click Ok to save the information, Process to send an email or fax to the relevant clubs, or Cancel to close the window without saving any information.

Delete a Clearance

1. From the Membership tab click Clearances.
2. Find the clearance you want to delete by using the search fields at the top right of the screen.
3. Select the clearance you wish to delete.
4. Click Delete to remove the selected clearance.
5. You will be asked if you are sure that you want to delete the clearance. Click Yes to confirm or No to cancel.

Archive a Clearance

1. From the Membership tab click on Clearances.
2. Find the Clearance you want to archive by using the search fields at the top right of the screen.
3. Select the clearance you want to archive.
4. Right-click the selected clearance and select Archive Clearance.
5. You will be asked if you are sure that you want to archive the clearance. Click Yes to confirm or No to cancel.

Print a Clearance

1. From the Membership tab click on Clearances.
2. Find the clearance you want to print by using the search fields at the top right of the screen.
3. Select the clearance you want to print.
4. Right-click the selected clearance and select Print.
5. Enter a title for the report and click Ok.
6. When the report preview appears on the screen click the Print button at the top of the screen to send the report to the printer.
7. Close the report preview window to return to the 'Clearance Administration' window.

Clearance Fields

Personal
Field Name	Description
Title	The member’s title
Surname	The member’s surname
First Name	The member’s first name
Middle Name	The member’s middle name
DOB	The member’s date of birth
Sex	The member’s gender
Address	The member’s address
Suburb	The member’s suburb
Postcode	The member’s post code
Country	The member’s country
Phone (H)	The member’s home phone number
Phone (B)	The member’s work phone number
Mobile	The member’s mobile number
Facsimile	The member’s fax number
Email	The member’s email
Clear from Archive	The member is in the archive and appropriate action will be taken when the clearance is approved to change the member’s archive status.

Clearance
Field Name	Description	Example
Application Date	Date the Clearance was applied for	23/3/3004
Finalisation Date	Date the Clearance was Finalised	27/3/2004
Time Limit Date	The date by which the league/club needs to reply to the clearance application.
Viewing Clubs from all	Leagues Clubs from all leagues are shown or alternatively clubs from the selected league.
Club From	The Club the player is transferring from	Eltham Eels
Result	Result of the Clearance	Approved
Viewing all	Clubs All clubs from all leagues are displayed
Destination Club	The Club the player is transferring to	Blackburn Pirates
Reason	Reason for the transfer	Closer to home
Further Explanation	Further explanation to reason for transfer	Moved to a new house so wanted to play closer to home
Notes	Notes on the transfer	Player available for admin duties also