View Duplicates

View Duplicates

1. When you first log into your database a notice will appear alerting you of any possible duplicates (red text).
   
   
   
   
2. To proceed to the Duplicate Resolution screen, click on the red text – Click here to resolve them.
   
   
3. Alternately, click on the Duplicate Resolution link in the association menu at any time to go to the Duplicate Resolution screen. The list of possible duplicates will be shown.
   
   

The member fields provided on the Duplicate Resolution screen give the user the information required to decide upon the best option for resolving the duplicate record. The data is displayed in two columns. The new or problem record is on the left (which has created the duplicate) and the existing record is on the right.

Whilst the duplicate has been determined by only three fields (first name, family name and date of birth) the other fields are provided in order to assist in determining which of the five options is the correct one/ most up to date for each individual.

Please note that the system is able to load a maximum of 300 duplicates in one go. In practice it is not usual for the association/ league to have over 300 unresolved duplicates, even during a registration period. You do not need to deal with all 300 at any one time. In fact it is usual to deal with a smaller number and reload the page from time to time.